Loan Conditions

Transportation

The Peabody Museum will determine the appropriate means of transportation of the loan material and will approve in writing all transportation arrangements. The Borrowing Institution agrees to cover all shipping costs, including courier fee, courier travel, and courier per diem.

Packing

The Peabody Museum will determine the appropriate means of packing the loan material and will approve in writing all crating and packing arrangements. The Borrowing Institution agrees to cover all crating and packing costs.

Insurance

If insurance is arranged by the Borrowing Institution, coverage will be under an All Risk fine arts "wall to wall" policy from the time that the loan objects leave the Peabody Museum until the objects are returned to the Peabody Museum and the final condition reports are completed. Coverage will include all risk of physical damage or loss including, but not limited to, loss or damage from terrorism, earthquakes, floods, strikes, riots, or civil commotion. The loan objects will be insured at the values assigned by the Peabody Museum on the other side of this agreement. The Borrowing Institution's policy will name "President and Fellows of Harvard College" as additional insured and will waive subrogation rights
against Harvard University. A Certificate of Insurance evidencing such coverage must be delivered to the Peabody Museum before shipment to the Borrowing Institution occurs. The Borrowing Institution agrees to cover any deductible under its policy. If the Peabody Museum carries insurance under its policy, the Borrowing Institution will be responsible for the cost of the premium while the loan objects are in transit and on location.

Withdrawal of Objects

The Peabody Museum reserves the right to withdraw any items whose
condition has deteriorated or may deteriorate due to continued travel, or
whose security appears to be threatened, or when other urgent reasons
necessitate withdrawal.

Procedure in the Event of Mishap

In the event that a loan item is damaged, destroyed, lost, or stolen, the Borrowing Institution shall give the Registrar of the Peabody Museum immediate telephone notice, followed by written confirmation. The report of damage or loss should provide a description of the extent and circumstances surrounding the mishap. No repairs or other actions may be taken on the object by the Borrowing Institution without instruction from the Peabody Museum.

Publicity & Credits

The credit line as shown on the front of this form will be used in all printed material related to the loan object. Loans for exhibition require that one copy of any catalogue or publicity material be sent directly to the Registrar of the Peabody Museum. Loans for research require that copies of all instrumental data analysis, including x-rays and photographs, be sent within six months, as well as a copy of any final report or article.

Photography

All photographs of Peabody Museum items to be used in exhibition catalogue, brochures, publicity releases, and the like, either will be taken by the Peabody Museum staff photographer or, if taken by another photographer, must be approved in writing by the Museum. Copyright to any photograph of Peabody Museum objects, regardless of the photographer and the intended use, is retained by the President and Fellows of Harvard College. Use of the photograph in any publication (including web) requires prior permission by the Peabody Museum. All permissions are for one time only.

General Care & Handling

The Borrowing Institution will exercise the same care and handling to the loan item as it does in the safekeeping of comparable property of its own. Each object shall remain in the same condition in which it was received. The Borrowing Institution agrees to follow all special handling, installation, and packing instructions provided on the front of this document and detailed in correspondence from the Peabody Museum to the Borrowing Institution. Upon arrival, all travel containers must be equilibrated to the environment for 24-48 hours before unpacked. No restoration, repair, cleaning, or fumigation of loan objects may be performed by the borrower. Other organic objects stored or exhibited with those from the Peabody Museum must be free of infestation.

Condition Report

The Peabody Museum will provide a detailed condition report of the loan item. The Borrowing Institution will review this condition report against the loan item at the time of its arrival and departure.

Exhibition Design & Installation

The Borrowing Institution agrees to comply with all requirements detailed on the front of this document, as well as those described in correspondence from the Peabody Museum to the Borrowing Institution.
Mounting fixtures must be padded at contact points with the loan items. All loan objects must be exhibited behind a physical barrier (glazing, bonnet, case, etc.) unless previously agreed in writing by the Peabody Museum.

Loan Fees

The Borrowing Institution agrees to pay administrative loan fees, conservation, mount fabrication costs, courier fee, courier travel, and courier per diem, as detailed in correspondence from the Peabody
Museum to the Borrowing Institution.

Jurisdiction

This agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts.

Non-Assignability & Binding Effect

Neither party’s rights nor obligations hereunder may be assigned, except with the other’s written consent. Subject to the foregoing, this agreement shall be binding on and inure to the benefit of the parties and their successors and assigns.

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