#  Schedule a K-12 Group 

 



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Reservations are required for programs and visits. **As availability is limited, we recommend reserving programs as far in advance as possible.**

## [Request a Reservation](https://harvard.az1.qualtrics.com/jfe/form/SV_3yNdgVIa2kag210)

The reservations desk may be contacted by phone at (617) 495-3216 or by email at [PMAEreserve@hmsc.harvard.edu](mailto:pmaereserve@hmsc.harvard.edu?subject=Peabody%20Museum%20reservation%20inquiry).

Following a confirmed reservation, a pricing estimate for the visit and online materials will be emailed. Please review the information carefully and call us if anything is incorrect.

#### Museum Policies

All policies are subject to change based on university guidance.

- Food and drinks may be consumed in the museum's Education Classroom only. Lunches or snacks may be stored in the classroom.

#### Fees

[See fee and fee reduction information.](/fees)

#### **Payment and Attendance Policy**

- We request payment by credit card, if possible, which supports our environmental sustainability goals and reduces administrative costs.
- Payment is due by the day of the scheduled visit. Payment in advance is welcome. Please reach out if this is not possible for your group.
- **Accepted Payment Methods:** Credit Card (preferred), Cash, or Check (payable to ***Harvard University***). *Purchase Orders (PO) must be arranged with our office in advance.*
- **Refunds:** No refunds will be issued if your group arrives with fewer people than booked.
- **Headcount Changes:** You may adjust your participant numbers up to **three business days** before your trip.
- **Day-of Additions:** If you bring more than three (3) unexpected students or adults, they will be charged regular walk-in rates ($15 per student / $20 per adult).

#### **Financial Aid**

- Fee reductions are available for schools with financial need. Please note if this may apply to your school in the comments/questions section of the [Reservation Request Form](https://harvard.az1.qualtrics.com/jfe/form/SV_3yNdgVIa2kag210).

#### **Delays and Cancellations**

- **Delays:** If your group is running late, call **(617) 495-2341** (weekdays) or **(617) 495-3045** (weekends).
- **Cancellations:** Notify the Education Department immediately by email [pmaereserve@hmsc.harvard.edu](mailto:pmae@hmsc.harvard.edu). Groups canceling within two weeks prior to a scheduled program will be charged the full fee.
- **Snow Emergencies:** Groups forced to cancel the morning of their visit due to a snow emergency will not be charged and are welcome to reschedule.

#### **Additional Information**

- Educators are invited to visit the museum for free in advance to develop assignments for their students’ visits. Please contact [pmaereserve@hmsc.harvard.edu](mailto:pmae@hmsc.harvard.edu) to arrange your free visit.