Schedule a K-12 Group

Reservations are required for programs and visits. As availability is limited, we recommend reserving programs as far in advance as possible. 

Request a Reservation

The reservations desk may be contacted by phone at (617) 495-3216 or by email at PMAEreserve@hmsc.harvard.edu.

Following a confirmed reservation, a pricing estimate for the visit and online materials will be emailed. Please review the information carefully and call us if anything is incorrect.

Museum Policies

All policies are subject to change based on university guidance. 

  • Food and drinks may be consumed in the museum's Education Classroom only. Lunches or snacks may be stored in the classroom.

Fees

See fee and fee reduction information.

Payment and Attendance Policy

  • We request payment by credit card, if possible, which supports our environmental sustainability goals and reduces administrative costs.

  • Payment is due by the day of the scheduled visit. Payment in advance is welcome. Please reach out if this is not possible for your group.

  • Accepted Payment Methods: Credit Card (preferred), Cash, or Check (payable to Harvard University). Purchase Orders (PO) must be arranged with our office in advance.
  • Refunds: No refunds will be issued if your group arrives with fewer people than booked.
  • Headcount Changes: You may adjust your participant numbers up to three business days before your trip.
  • Day-of Additions: If you bring more than three (3) unexpected students or adults, they will be charged regular walk-in rates ($15 per student / $20 per adult).

Financial Aid

  • Fee reductions are available for schools with financial need. Please note if this may apply to your school in the comments/questions section of the Reservation Request Form.

Delays and Cancellations

  • Delays: If your group is running late, call (617) 495-2341 (weekdays) or (617) 495-3045 (weekends).
  • Cancellations: Notify the Education Department immediately by email pmaereserve@hmsc.harvard.edu. Groups canceling within two weeks prior to a scheduled program will be charged the full fee.
  • Snow Emergencies: Groups forced to cancel the morning of their visit due to a snow emergency will not be charged and are welcome to reschedule.

Additional Information

  • Educators are invited to visit the museum for free in advance to develop assignments for their students’ visits. Please contact pmaereserve@hmsc.harvard.edu to arrange your free visit.